When you get fingerprinted for an Ohio background check, one small detail has a big effect on whether your results are accepted: the reason code. Many applicants do not realize how important this detail is until they are asked to pay for and complete a second background check. Here is why the reason code matters and how to get it right.

What Is a Reason Code

Every background check submitted through Ohio WebCheck must include the reason the check is being performed. This is often tied to a specific section of the Ohio Revised Code that requires or authorizes the check. The reason code tells BCI what type of check is being requested, which records may be searched, and who is allowed to receive the results.

Why the Wrong Code Causes Problems

Background checks are not one size fits all. A check submitted for one purpose generally cannot simply be reused for another. If you are applying to be a teacher and your check is submitted under a code for a different type of employment, your district or the licensing office may not accept the results. Depending on the situation, you may need to be fingerprinted again and pay the fees a second time.

The wrong code can also affect whether national records are included. Some codes are associated with BCI only checks, while others allow FBI checks as well. Using the correct code helps make sure the right records are searched.

Where to Get Your Reason Code

The organization that requested your background check is responsible for telling you the correct code. This could be:

• Your employer or prospective employer
• A licensing board or state agency
• A school, college, or training program
• A volunteer organization
• An adoption or foster care agency

Ask for the code in writing, along with any recipient information for your results.

What If Your Employer Does Not Know

Smaller employers sometimes are not sure which code to use. In that case, ask them to check with their licensing agency, legal counsel, or industry association. It is better to wait a day than to submit an incorrect check.

Double Checking at Your Appointment

A good fingerprinting provider will ask for your reason code and review it with you before submitting your prints. If something looks unusual, such as a code that does not seem to match the type of job you described, the technician may suggest confirming it with your employer before proceeding.

Other Details That Matter

• Your name should match your government issued ID
• Recipient information must be accurate so results reach the right place
• Your date of birth and other personal details should be correct

Get It Right the First Time

Our Youngstown office reviews every submission carefully before sending it through Ohio WebCheck. We serve applicants throughout Boardman, Canfield, Austintown, Poland, Struthers, Niles, and Warren. Visit our fingerprinting services page to learn more and prepare for your appointment.